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Financial management

Financial management for project portfolios

Set the fiscal-year budget for the portfolio and for each line of business, watch EAC update as actuals are recorded, and lock the figures as of any date when it is time to report.

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How money moves through the portfolio, from budget to locked record

Completix keeps one fiscal-year record. The budget you approve is the figure your forecast, EAC, variances and locks are all measured against.

1

Set the budget

Approve the year's figure for the portfolio and for each line of business.

How budgets are set
2

Plan resources

Resource allocations drive the forecast for the months ahead.

3

Record actuals

Actual spend is recorded against the fiscal year as it happens.

4

EAC updates

Estimate at completion recalculates on its own as actuals come in.

How EAC updates
5

Review variance

Gaps against budget show up in the Warning Center for a person to review.

How variances are reviewed
6

Lock as of a date

Freeze the figures for period close, audit, or the board.

How locks work
Budget setup

Set the year's budget where the portfolio is actually run

Approve a fiscal-year budget for the portfolio as a whole and for each line of business. Every leader sees their own number, and everyone works from the same record.

Need detail below the line of business? Project-level figures sit in project budgets.

Look back at any fiscal year

Pick a year and the view switches to that year's budget, actuals and EAC.

Two levels, one record

Budgets follow the way your organization is structured.

  • One approved budget for the portfolio
  • A separate approved figure for each line of business
  • Actuals, forecast and EAC tracked against both
Forecast and EAC

Budgets hold until they don't. Will you see it coming?

EAC recalculates automatically every time actuals are recorded, so an overrun shows up months before close. The forecast for the rest of the year follows your resource allocations: when people move, the forecast moves with them.

  • EAC updates on its own, with no manual recalculation
  • Monthly forecast and actuals side by side for the fiscal year
  • Resource changes update the forecast, never the approved budget or recorded actuals
Warning Center

Variances go to a person. Nothing escalates on its own.

When a project's EAC runs past its approved budget, it shows up in the Warning Center, flagged At Risk or Off Track. From there, a person decides what happens next, which keeps the judgment call with your PMO and budget owners.

  • Budget variances flagged At Risk or Off Track for review
  • No automatic escalation, reassignment, or resolution
Locked records

Lock the figures as of any date. Live tracking keeps going.

Pick a date and lock the portfolio's financials as they stood that day. Only people with lock permission can do it. The lock becomes your baseline, so there is no separate baseline to maintain.

Period close

Lock at month or quarter end and report from figures that will not shift under you.

Audit

Show auditors the numbers exactly as they stood on the date in question.

Board package

Give the board figures that still match what you presented, even after actuals move on.

Financial management, common questions

At what level can I set the fiscal-year budget?

At the portfolio level and by line of business. Each gets its own approved (BAC) figure for the year, and actuals, forecast and EAC are tracked against it.

No. EAC updates automatically as actuals are recorded, so the estimate at completion always reflects the latest spend.

Changes to resource allocations update the forecast. They do not change the approved budget or actuals that have already been recorded.

No. A lock records the figures as they stood on the date you choose, for period close, audit or the board. Live tracking continues underneath, so you have both the locked record and the current picture.

Only users with lock permission. The lock then serves as your baseline, there is no separate baseline field to maintain.

Variances show up in the Warning Center, flagged At Risk or Off Track, for a person to review. The Warning Center does not escalate or resolve anything automatically.

Yes. Select the fiscal year and the view shows that year's budget, actuals and EAC.

Financial management is one part of the portfolio

The same record carries your strategy, resourcing, reporting and delivery. Explore the rest of Completix.

See the full platform

Portfolio reporting

Portfolio-wide reports for sponsors and executives.

Executive dashboards

The portfolio at a glance for leadership.

Scenario planning

Model a change, see the data in real time, then apply it.

Portfolio strategy

Connect initiatives to the objectives they serve.

Project portfolio management

Everything Completix does for the portfolio, in one place.

Financial services

Portfolio management for banks, insurers and investment firms.

For PMOs

How a PMO runs the portfolio in Completix.

Compare PPM platforms

See how Completix compares with Planview and others.

See the whole fiscal year in one record

Walk through budget setup, forecast and EAC, variance review and locking with our team, using the questions your finance leads actually ask.

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