Completix

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Banking and financial services

Project portfolio management software for banking and financial services

Regulators set the dates, a handful of specialists are needed by every program, and every decision may have to be produced months later. Completix keeps the approvals, the budget position and the capacity picture on one record of the change portfolio, so the answers exist before anyone asks.

The Warning Center shows variances for a person to review. Nothing is escalated, approved or resolved automatically.

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Completix
Warning Center
Meridian Financial Group, change portfolio
4 active
Budget variance
PRG-3120 AML Monitoring Uplift
Forecast is 5.5 percent above approved budget
At Risk
Schedule variance
PRG-3108 Basel Reporting Remediation
Forecast end date is four weeks after the approved end date
Off Track
Over-allocation
A. Sundaram, P. Nakamura, L. Ferreira
Allocated above 100 percent from 5 Oct
Off Track
Task variance
PRG-3145 Core Banking Migration
Payments cutover rehearsal has not started and its start date has passed
At Risk
Triggers are set by you and checked every time the data changes.
Scenario one

Internal audit asks who approved the AML program moving to build.

The request lands months after the decision. The people involved have moved teams, and the reasoning is in a deck nobody can find.

In Completix the decision is already on the project. A gate is a review, an approver named by your policy decides it, and the outcome, the approver and the date stay on the record. Completix records the decision. People make it.

  • Approvers come from your governance policy, so the record names a person, not a queue.
  • Funding is decided at intake approval, where every action is logged with who took it and can be opened from the request.
  • The surrounding rationale sits in the decisions log in RAID, which keeps a change history of who edited what and when.
  • Deliverables and supporting files are versioned on the project they belong to.
Gate history
PRG-3120 AML Monitoring Uplift, Meridian Financial Group
GateOutcomeDecided byDate
G1 ConceptApprove
H. Okonjo
Chief Risk Officer
18 Sep 2025
G2 Business caseApprove
D. Marchetti
Change Investment Committee chair
06 Nov 2025
G3 BuildApprove
D. Marchetti
Change Investment Committee chair
12 Feb 2026
G4 Model validationScheduled
Per gate policy
Review not yet held
09 Oct 2026
Gate outcomes are Approve, Reject or Need more info.
Intake request REQ-0191, action log
SubmittedS. Whitfield, 11 Aug 2025
ApprovedH. Okonjo, 25 Aug 2025
ApprovedD. Marchetti, 26 Aug 2025
Both approvers must approve. The funding decision and project PRG-3120 both start from this request.
Scenario two

Two mandatory programs need the same three specialists in Q4.

Neither date was set by you, so something discretionary has to give. That choice has to hold up in front of the committee that funded the work.

PRG-3108 Basel Reporting Remediation
Regulator submission milestone
Off Track
Regulator submission milestone18 Dec 2026
Approved end date18 Dec 2026
Forecast end date15 Jan 2027
The approved end date moves only through a change request, or by a user with permission to change it.
Resource allocation, Q4 2026
Risk and compliance practice, utilization by named person and week
Within capacity Moderately over Highly over Modeled
Person5 Oct12 Oct19 Oct26 Oct2 Nov9 Nov
AS
A. Sundaram
Model risk lead
115%120%115%110%100%95%
PN
P. Nakamura
Financial crime analyst
110%110%105%105%100%90%
LF
L. Ferreira
Regulatory reporting SME
105%115%115%105%95%90%
RI
R. Iqbal
Data governance analyst
60%60%70%70%65%60%
AS
A. Sundaram
Model risk lead
Modeled: defer PRG-3162 Client Portal build
95%95%90%90%90%90%
Hatched cells are modeled values from a scenario. They do not change committed allocation until the scenario is applied.

Completix does not settle the conflict for you. It shows it before the quarter starts, with the names, the percentages and the programs attached. Model the reallocation in scenario planning, compare it with the current plan, and keep the unapplied scenario on file as the record of what was considered. The underlying capacity picture lives in resource management.

Total budget
PRG-3120 AML Monitoring Uplift, as at 30 Sep 2026
TotalCurrent FY
Approved (BAC)
$4,280,000
Locked as of 31 Mar 2026
Forecast
$4,515,000
Current owner forecast
EAC
$4,515,000
Actuals plus remaining forecast
Variance
-$235,000
BAC minus EAC, 5.5 percent over
Actuals vs BAC$2,940,000 of $4,280,000
EAC vs BAC105.5 percent
Monthly forecast vs actualsForecastActuals
AprMayJunJulAugSep
Scenario three

The board pack is due and the change budget has quietly moved.

Nobody approved an overrun. It built up, a vendor change here, a longer testing window there, until the number in the pack stopped matching the plan.

Completix keeps the approved budget, forecast, actuals and EAC on the same project record, so the gap is a figure you can point at. When a budget trigger you set is crossed, the variance appears in the Warning Center for a person to review. Completix does not re-fund or rebaseline anything on its own.

  • Variance is the approved budget minus EAC, measured against the position you locked as of a date in the project budget, not against last month's forecast.
  • Fiscal-year budgets can be set at portfolio and line of business level in financial management.
  • Vendor costs sit on the project beside internal spend. Matching a quote to an invoice is manual, with a side-by-side view, and invoice approval stays in your ERP.
  • A posted status report becomes a snapshot that cannot be edited, so a board pack can be traced later.

One record, read by everyone who has to answer for the portfolio.

The committee, audit, risk, finance and delivery teams are not working from five versions of the truth. They are opening the same project records, each with the view their role needs.

What each person can see and change depends on their role and permissions.

See the executive dashboards

Change Investment Committee

Reads the portfolio on a dashboard that draws on the budget, schedule and RAID data held in each project, and decides at intake approval and at gates.

Internal audit

Opens the gate history, the intake action log and the RAID change history for a program, each with who acted and when.

Risk and compliance

Works the four RAID logs and reviews what the Warning Center surfaces. See risk management.

Finance

Compares approved budget, forecast, actuals and EAC, and locks the position as of a date, which needs lock permission.

Program managers

Keep the project schedule, with the critical path calculated automatically, and the to-dos that stage gates review.

The PMO

Sees allocation by named person, sets the Warning Center triggers, and picks up the items that need a human decision. Built for the PMO.

Banking and financial services, common questions

What is project portfolio management software for banking and financial services?

It is software that manages the whole change portfolio of a bank, insurer or asset manager as one set of investments instead of separate project plans. For a financial institution that means stage gate reviews with a recorded decision history, budgets compared against an approved figure, and capacity tracked by named person across programs.

A task tracker shows what is happening now. A PPM platform built for project portfolio management also shows what was decided, by whom and what it cost, after the people involved have moved on.

Through the records the work already creates. A stage gate is a review, the approver comes from your governance policy, and the outcome (Approve, Reject or Need more info) is recorded with who decided and when. Intake actions are logged with who took them and can be opened from the request, and RAID items keep a change history. A posted status report is a snapshot that cannot be edited.

Completix records decisions. It does not make them, and it does not enforce them.

Yes, as projects. A regulatory program runs with gates, milestones, budget and resourcing like any other, and a milestone can mark the regulator date. The approved end date changes only through a change request or by a user with permission, and a Warning Center trigger can flag a forecast end date that moves past it for a person to review.

Completix manages the change program, not the register of regulatory obligations itself. Keep that register in your compliance system.

Approved budget, forecast, actuals and EAC sit on the same project record. EAC is calculated automatically, and variance is the approved budget minus EAC, so a positive number means under budget. Budgets are set by fiscal year at portfolio and line of business level, and locking financials as of a date fixes the position you report against. Locking needs lock permission.

Completix does not release or move funds. Funding is a decision people take at intake approval.

Allocation is held per named person across every project they are on, not as headcount by role. Over-allocation shows by person and week, and Warning Center triggers you configure can flag it.

Scenario planning lets you model a reallocation, with modeled values clearly marked, and compare two scenarios side by side before you apply one.

Access is role based, so what a person can see and change depends on their role and permissions. Completix is a multi-tenant service with logical separation between tenants.

We do not claim physical isolation or a specific data residency arrangement that we cannot show you. If your policy requires one, raise it early and we will tell you plainly what is possible.

Yes. If you share project data, we can build the demo around it, so you see your own gates, budget and resourcing instead of sample data. Book a demo, or ask us a question first if you want to check something specific.

See it against one of your own programs

Bring a live regulatory or transformation program and we will walk through its gates, budget and resourcing as they would look in Completix.

Book a demo Ask a question first

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