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Vendor Management

Stop paying for work you didn't approve

Completix gives project managers and PMOs full control over vendor spend, from the original quote to the final invoice, all connected to your project budget.

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vendor hero widget
Cloud Infrastructure Setup
+16% over
estimate
$560.00
actuals
$650.00
variance
+$90.00
Cost category
Hardware
Expense type
Capex
Quotes + Add quote
Quote_v1.pdf
3.2 KB
$560
Invoices + Add invoice
Invoice_051.pdf
5.5 KB
$650
Cloud Infrastructure Setup
$560.00
estimate
$650.00
actuals
›
Software Licences
$1,200.00
estimate
$1,200.00
actuals
›
Implementation Services
$3,500.00
estimate
$0.00
actuals
›
Support & Maintenance
$800.00
estimate
$0.00
actuals
›

Vendor costs are where project budgets quietly bleed out.

Invoices arrive late, quotes get forgotten, and discrepancies slip through. by the time anyone notices, the project is already over budget. Completix closes that gap.

quote-to-invoice control

Catch billing errors before you pay

Every invoice that arrives gets automatically compared against the original quote. if anything doesn't match, amounts, line items, scope, Completix flags it immediately, so nothing reaches payment without your explicit approval.

  • Auto-match invoice line items against the original vendor quote
  • Flag variances the moment they're detected, no manual cross-checking
  • Dispute, revise, or approve directly from the invoice view
  • Protect your budget from scope creep disguised as an invoice
quote invoice match widget
quote QT-2025-047
TechDev Inc
issued Jan 14, 2025 · signed Jan 17
design services $5,000
development $10,000
QA testing $2,000
deployment $1,500
total $18,500
🔗 match
invoice INV-2025-051
TechDev Inc
received Mar 12, 2025 · due Apr 5
design services $5,000
development $10,000
QA testing $2,000
deployment $1,500
total $18,500
✓ all line items matched · invoice approved for payment
project financials — live view
portal upgrade Q2 · vendor costs auto-synced
monthly breakdown
Jan
Feb
Mar
Apr
May
Jun
budget
actuals
vendor portion
total budget
$320,000
actuals
$219,000
vendor (of actuals)
$67,200
remaining
$101,000
✓ vendor costs auto-synced · last updated 2 min ago
INV-047 (Acme Corp) · $42,000 posted to actuals
posted
INV-039 (GlobalSoft) · $67,000 posted · forecast adjusted
posted
INV-051 (TechDev) · on hold — variance review pending
on hold
budget integration

Vendor costs that update your budget automatically

Approved invoices don't sit waiting to be entered manually. they post directly to your project's actuals, update forecasts in real time, and surface in your PMO dashboards, without anyone touching a spreadsheet.

  • Approved invoices post automatically to project actuals
  • Forecasts update in real time as vendor spend is confirmed
  • PMO dashboards reflect true vendor costs with no manual entry
  • One source of truth for budget, actuals, and all vendor commitments
vendor records

Everything in one place, not scattered across email

Contracts, quotes, invoices, and payment history live inside your project, attached to each vendor. when a stakeholder or auditor asks what was agreed, the answer is three clicks away, not buried in someone's inbox.

  • Vendor logos auto-populated, keeping your workspace clean and recognizable
  • Full payment history and document trail per vendor, per project
  • Status at a glance, committed, invoiced, paid, or disputed
  • Audit-ready at all times, with no extra work from your team
AC
Acme Corp
technology services · vendor since Jan 2024
active
total committed
$42,000
fully paid ✓
invoices
quotes (2)
contracts (1)
documents
notes
INV-2025-047
design services phase 1 · due Mar 28
$18,000
Mar 30
INV-2025-051
development sprint 1–3 · due Apr 15
$24,000
Apr 17
attached documents
contract
signed Jan 17
quote Q1
QT-0047
quote Q2
QT-0051
audit INV-051 approved by J. Morris · Apr 16, 9:42am · posted to actuals
audit INV-047 approved by S. Chen · Mar 30, 2:15pm · posted to actuals
Capabilities

Everything you need to keep vendor spend under control

Built for project managers and PMO teams who need it to work, not just look good in a demo.

Centralized invoice log

Every invoice across every vendor, in one searchable view inside your project workspace.

Quote & invoice comparison

Upload your quote and invoice, enter the totals, and instantly spot any discrepancies before you approve payment.

Document storage

Contracts, quotes, and notes attached directly to the vendor record, always there when you need them.

Budget auto-sync

Approved vendor costs post directly to your project actuals, no double entry, no lag.

Variance alerts

Get notified the moment an invoice doesn't match the quote, before anything gets paid.

Real-time spend visibility

Know exactly how much you've committed and spent per vendor at any point in your project.

Get Started Today

Take control of your vendor spend

Join project managers and PMO teams who stopped discovering budget overruns after the fact.

Schedule Your Free Demo →