Completix

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Resource & Capacity Planning

Every new request comes down to one question. Do we have the people?

Capacity sits in one place. Demand piles up in another. Completix brings resource capacity planning into the same view, so you can see what the portfolio can actually absorb, answer new requests with evidence instead of a gut call, and defend the decision when it is challenged.

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Capacity vs Demand
Delivery team, hours per month
Within capacity Over capacity
Capacity 480
Jan
Feb
Mar
Apr
May
Jun
480Net capacity / mo
560Peak demand, Apr
3Months over
Scenario one

Model a new initiative first, and watch the allocation pattern change before you commit it.

A model is a what-if. Layer a possible initiative onto a person or team and Completix recalculates their allocation, so the weeks that tip into over-allocation show up at once. This is scenario planning in practice, testing the resource impact of a proposed initiative before it enters the live plan, and nothing moves until you apply it.

  • Build a model with its own demand, hours, and cost
  • See the allocation pattern shift the moment the model is applied
  • Compare the baseline against the model, then apply, rescope, or drop it
JS
John SmithSenior Engineer
Model 1
Baseline committed work only
Wk1
Wk2
Wk3
Wk4
Wk5
Mon
70%120%60%150%90%
Tue
80%130%55%160%100%
Wed
65%110%70%145%85%
Thu
75%125%60%155%95%
Fri
40%60%35%70%50%
With Model 1 applied draft, not committed diagonal = modelled
Wk1
Wk2
Wk3
Wk4
Wk5
Mon
70%220%140%250%90%
Tue
80%230%150%260%100%
Wed
65%210%155%245%85%
Thu
75%225%145%255%95%
Fri
40%120%80%130%50%
Model 1 carries 90% demand, 7.2 hrs, $720.00. Applied, it stacks load into weeks 2 and 4 and lifts their peaks past 250%, before anything is committed.
Utilization, next six weeks
Under Healthy Tight Over
ResourceW1W2W3W4W5W6Avg
A. RossiSr Engineer 118122115120110118117
M. ChenSr Engineer 9610010498959297
J. AdamsProject Manager 90928895909191
L. ParkBusiness Analyst 60554852586055
S. MullerQA Lead 40457080605058
Two senior engineers over, two people with room to spare. The same view tells you where to rebalance.
Scenario two

One person is drowning while another sits idle. You should be able to see both.

Completix tracks effort and utilization across every initiative and operational commitment at once, so over-allocation and available capacity appear side by side. You can see where work could be rebalanced with the full portfolio context in front of you, before a missed date forces the conversation.

  • Utilization by person or team across the portfolio
  • Over-allocation and underuse visible in the same grid
  • Project work and operational load counted together
When capacity slips

Over-allocation should be visible while it builds, not discovered when a date is already missed.

Because capacity and demand live in the same view, contention shows up as it forms. Where you have set the relevant triggers, the Warning Centre surfaces the variance for review. What Completix does not do is decide for you.

It surfaces

Contention and capacity variance become visible in the views you already use, and in the Warning Centre where its triggers are configured.

You decide

Reprioritize, rebalance, defer, or staff up. Weighing those options is portfolio prioritization in practice, tested against the capacity actually available, and the decision stays with the people accountable for delivery.

Nothing moves on its own

Completix does not reassign people, release commitments, or escalate automatically. Allocation changes happen because someone chose them.

Scenario three

The capacity on the plan is not the capacity you actually have.

Vacation, working patterns, days off, and operational duties all eat into the hours a plan assumes are there. Completix builds availability from each person's real calendar, so the allocation you see is net of time they are not working, not a headcount times forty.

  • Per person working time and days off set their own availability
  • Vacation flows into the schedule, forecast, and allocation
  • The allocation Gantt shows commitments against real availability
A. Rossi, April Senior Engineer
Over by 16h
160hOn paper
24hVacation, 14–16
136hNet available
CRM Replacement
Mobile App v2
Availability
Off
W1W2W3W4
Allocated 152h against 136h available. The conflict is on the screen before it reaches the team.
Forecast vs actuals
Forecast Actual
Data Migration
+18h
Marketing Launch
−8h
ERP Upgrade
+4h
CRM Replacement
−14h
Effort shown in hours. The same comparison switches to a cost view, and breaks down by the people who logged the time.
Scenario four

Did the work take what you said it would?

Completix lines up forecast effort and cost against logged actuals, by project and by the people who did the work, so you can see where an estimate held and where it drifted. That comparison feeds straight into financial performance, and set alongside portfolio reporting, the same effort data shows the PMO whether resource constraints are affecting delivery, sharpening the estimates that go into the next plan.

  • Forecast hours and cost set beside actuals as work progresses
  • Variance by project and by person, drawn from real timesheets
  • Sharper estimates next time, because last time's actuals are right there
The toolkit behind the scenarios

One planning model for capacity, demand, and availability

Every view above draws on the same structured model, keeping capacity, demand and real availability connected to the strategic initiatives the organization has chosen to pursue rather than scattered across separate spreadsheets.

Capacity vs Demand overlay

Compare held capacity against live and forecasted demand in one view, by person or team.

Resource modelling

Simulate new initiatives, reprioritizations, and staffing changes before any of it touches the live plan.

Allocation Gantt

See each person's commitments on a timeline, against their availability, across every initiative they touch.

My Availability

Each person sets working time and days off. It flows automatically into schedule, forecast, and allocation.

Vacation calendar

A centralized, searchable view of who is off and when, so plans are built on the time people are actually present.

Effort & utilization reports

Interactive effort reports with time and cost views, with actuals and forecast shown side by side.

Plan with the people you actually have

See your capacity and demand in the same view

We will walk through your portfolio, your people, and their real availability, and show you where the contention is hiding.

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